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Event Details

Event Type Merit Badge
Title NEGA Sweetwater Advance-A-Rama at Berkmar High School
Location 405 Pleasant Hill Rd NW, Lilburn, GA 30047  Show Map
Start Date Start Time Stop Date Stop Time
1/26/2019 8:00am 1/26/2019 3:00pm
Open for Registration Last day to Register
11/11/2018   1/20/2019
Sessions
(# badges a single scout can attend)
Fees
(cost to attend event)
For
(Who is invited)
1 $8.00 anyone in the Sweetwater district
Council District Type Unit
Northeast Georgia Sweetwater District

--- Start here for help ---

Most of your questions about payment, start and end times, and where to be are explained beneath the list of badges on this page.
Please read everything we've included in the event description. If you still ahve questions, contact the event manager by clicking this button.

Email Mr Edwin Henderson (edwin.henderson@outlook.com), the Event Manager

--- ---
Click the column header to sort by that column
ActivitySessionLocationPrerequisitesMin. AgeClass FeeMax in ClassSeats AvailableCounselor 
Automotive Maintenance All Day4.112None111616 Not Known Not Known
Aviation All Day1.159None111616 Not Known Not Known
Camping* All Day1.2254ab,8d,9, bring full backpack for 5e,7b111616 Not Known Not Known
Chemistry All Day1.203None111616 Not Known Not Known
Citizenship in the Community* All Day8.1333,4,7,8111616 Not Known Not Known
Citizenship in the Community* All Day8.1313,4,7,81100 Not Known Not Known
Citizenship in the Nation* All Day8.1162,3,8111616 Not Known Not Known
Citizenship in the Nation* All Day8.1172,3,81100 Not Known Not Known
Citizenship in the World* All Day8.128None1100 Not Known Not Known
Citizenship in the World* All Day8.119None111616 Not Known Not Known
Citizenship in the World* All Day8.129None1100 Not Known Not Known
Coin Collecting All Day1.157#9111616 Not Known Not Known
Communication* All Day8.0835,7,8111616 Not Known Not Known
Communication* All Day8.0845,7,81100 Not Known Not Known
Digital Technology All Day8.090#1, bring a laptop or tablet111616 Not Known Not Known
Electricity All Day8.0882,8,Bring Home Electric Bill1100 Not Known Not Known
Electronics All Day8.082None11$101212 Not Known Not Known
Emergency Preparedness* All Day8.1041,7,8111616 Not Known Not Known
Emergency Preparedness* All Day8.0811,7,81100 Not Known Not Known
Engineering All Day8.101None111616 Not Known Not Known
Environmental Science* All Day1.20141100 Not Known Not Known
Environmental Science* All Day1.2094111616 Not Known Not Known
Family Life* All Day8.0873,4,5,6b131616 Not Known Not Known
First Aid* All Day8.1022d111616 Not Known Not Known
First Aid* All Day8.1052d1100 Not Known Not Known
Law All Day8.1344,6111616 Not Known Not Known
Personal Management* All Day8.0861,2,8abc 1100 Not Known Not Known
Personal Management* All Day8.1271,2,8abc111616 Not Known Not Known
Personal Management* All Day8.1181,2,8abc1100 Not Known Not Known
Personal Management* All Day8.0851,2,8abc1100 Not Known Not Known
Pioneering All Day TBD1188 Not Known Not Known
Public Speaking All Day8.103 111616 Not Known Not Known
Radio All Day4.123None111616 Not Known Not Known
Sustainability* All Day1.2141, home-based parts of #2,4,5a111616 Not Known Not Known
Traffic Safety BONUS1.157 1100 Not Known Not Known
Sponsor Information
 NEGA Sweetwater District Advance-A-Rama 2019


 


 


For questions relating to the event, registration, and payment, please read this entire page. If your question is not answered here, then you can contact: edwin.henderson@outlook.com for more information.


This page is currently being updated for 2019-

details are subject to change by the beginning of Pre-registration, November 11th.


 

Description

 



This event is sponsored by the Sweetwater District of the Northeast Georgia Council,

Boy Scouts of America.



The Sweetwater Advance-A-Rama is an annual one day Merit Badge clinic designed to help and encourage Scout advancement. Held at Berkmar High School in Lilburn, GA, this event is typically attended by over 500 Scouts.



This event is open to ALL Scouts from ALL Councils and ALL Districts.





The first three weeks of registration will be reserved for units from the Sweetwater District of the Northeast Georgia Council only. After that it will open to ALL Scouts. See dates and deadlines below.



Each Scout may be registered for one class only, except as noted for special BONUS offerings. There is a nominal participation fee for each Scout. Some of the Merit Badge classes may also require additional fees for supplies, and any additional fees will be noted in the individual class descriptions. Pre-registration for the event is accomplished online, which provides convenience and up-to-date event information for the attending units and the event organizers. You must pre-register your Scouts to be guaranteed a seat/ seats. In addition many classes have pre-requisite requirements which must be completed outside of this event to complete the badge. Please consult with your Scouts early, as last-minute registrations often result in incompletes at the end of the day!



Registration fees must be received by the deadlines listed below.



Walk-in registration on the day of the event will be allowed, but will be limited to only those classes with available seats, Any classes with open seats will be filled on a first come first serve basis.



The class sizes for the individual Merit Badge Classes will be fixed, and multiple classes will be offered for the popular badges. Once a class becomes full, registration will be closed for that class.



Summary of important Dates:

November 11,2018     Pre-registration Opens for NEGA Sweetwater District Units

December 2, 2018      Pre-registration Open to all Units, Districts, Councils


December 31, 2018    Early-Bird fee ends- make payment by this date otherwise regular fees will apply.

January 20, 2019        Pre-registration Closes 


January 22, 2019        All Registration fees due at Lawrenceville Scout office

January 26, 2019        Advance-A-Rama Event Day at Berkmar High School



Event Day Schedule

7:45am - 8:00am     Merit Badge Counselor Check in

8:00am - 8:40am    Unit Check in

8:40am - 8:50am    Opening ceremony

9:00am - 11:55am    Morning Merit Badge class session

Noon - 12:30pm    Lunch in cafeteria

12:45pm - 3:00pm    Afternoon Merit Badge class session

3:00pm    Merit Badge classes dismissed, classrooms are cleaned and restored to original order. Scouts return to the cafeteria to depart.

3:00pm - 4:00pm    Counselor check out. Staff meeting in cafeteria.

4:00pm    Staff departs.



Check-in: Check-in on the day of event by Unit is required. Senior Patrol Leader or Registered Adult Unit leader must check-in for entire unit. Failure to check in with the Registration Coordinator will result in no credit being awarded for attendance.  The safety and security of the Scouts is our top priority.

Blue Cards:
As required by BSA protocol, we will be using official BSA Blue Cards to report Merit Badge partials and completions. It is the responsibility of the individual units to provide each of their attending Scouts with a Blue Card signed by the Unit Leader. The Merit Badge Counselor will list completed requirements on the individual Blue Cards and return these to the Scouts at the end of class. No other printed advancement records will be provided to the Unit.

Uniform:  Full BSA Class A Field Uniform is the uniform of the day. The merit badge sash may also be worn (optional).

Code of Conduct:  The Scout Oath, the Scout Law, and the Outdoor Code will be the required code of conduct at the Advance-A-Rama. A Scout whose conduct is not consistent with this code will be directed to report to his Unit leaders immediately.  Adequate adult supervision is the responsibility of each participating unit, and all leaders are expected to support disciplinary actions deemed necessary by the counselors or event coordinators.

Unit On-site Contact:  Each unit is required to designate at least one registered adult leader who is responsible for check-in and check-out for all Scouts from their unit the day of the Advance-A-Rama. The On-site Contact is required to register with the Registration Coordinator the day of the Advance-A-Rama, and remain on site with their Scouts, helping to maintain two deep leadership throughout the event.

Transportation:  Adult leaders must coordinate arrival and departure times as well as transportation to and from the Advance-A-Rama for their Scouts.  Adult leaders may not leave Scouts alone for pick-up by parents at a later time. All Merit Badge classes will be conducted on the Berkmar High School campus, so no off-site transportation will be required during the event. Follow the Outdoor Code and be Conservation Minded. Please carpool to conserve fuel and parking places.

Clean-up:  A Scout is Clean. We will be the guests of Berkmar High School. Our goal is to be good stewards and to Leave No Trace by keeping the high school premises and classrooms in the same condition as found. Future offerings of the Advance-A-Rama will depend on our conduct and how neatly we leave the grounds. All garbage must be properly disposed in designated containers.

Security:  During the Advance-A-Rama event, Berkmar High School is usually only open to the event organizers and attending troops. However, due to ice and snow in previous years, there will often be a couple of make-up events held Saturday in other parts of the school. Security will not be rigid and units need to exercise vigilance.  Report any incidents to one of the event coordinators or counselors.  In the event of serious or life threatening medical situations call 911. Each unit participating must have at least two adult leaders at the event to provide proper supervision, and must assist in monitoring of hallways during classes to help ensure security. Scouts will not be allowed out of classrooms except during breaks and lunch.  

Scout Email Address and Telephone Number:  The online registration system requests the email address and telephone number for Scouts participating in the Advance-A-Rama. This is intended to facilitate the Merit Badge Counselor providing information regarding prerequisites and material that will be covered in class to the Scouts prior to the Advance-A-Rama. In the spirit of BSA Youth Protection guidelines, please provide an email address and/or telephone number for the Scout’s parents or adult leader rather than the individual Scout.  BUT PLEASE MAKE SURE ANY INFO PROVIDED BY THE COUNSELOR GETS TO THE SCOUT!



Concession Stand:  A concession stand will be available in the cafeteria throughout the day. Snacks and beverages will be available for purchase throughout the day. In the morning, doughnuts will also be available. The concession stand will be closed to Scouts during class time.

Lunch/Pizza: Units may choose to bring their own food for lunch, or pre-order pizza at the time of registration which can be picked up at the concession stand. Pizza must pre-ordered by whole pizza only and paid with registration. The cost of pre-ordered pizzas is $10 each.  Event coordinators may make a limited quantity of extra pizzas available after the pre-ordered pizzas are distributed.  While there is no guarantee that extras will be available, if they are available, extra pizzas will be sold for $12 each. Attendees are required to eat in the cafeteria, and Scouts will not be allowed out of the cafeteria during the lunch hour.



Scouts must Be Prepared for class: Scouts are expected to bring paper, pencil, and a copy of the Merit Badge pamphlet. Any Scout wishing to complete the Merit Badge in class must also complete the pre-requisite requirements, which will be listed on the class registration page. Any requirements not completed in class or as pre-requisites must be completed later at the unit level.



Merit Badge Pamphlets:  Merit Badge pamphlets are available online at:  https://www.scoutshop.org/books/for-scouts/merit-badge-pamphlets.html or at the NEGA Council Scout Store in Lawrenceville. 

Go to www.nega-bsa.org for directions or call 770-962-2105.  



OTHER MERIT BADGE SPECIFICS:



(If Offered) Cooking Merit badge req’s will include:




  • Scouts will need to bring a small metal cook pot and a trail stove like a Pocket Rocket or similar (with fuel) in order to complete the cooking requirement.

  • Requirements #2C, #5 (all) and #7(all) will not be completed in class. 



Bonus Class(es):



  • Sign up for Coin Collecting, get Traffic Safety as a BONUS

  •  


Counselor Information

Instructions for Merit Badge Counselors:



Thank you! to all of our volunteer staff and Merit Badge Counselors. Our goal is your success, and the success of all the Scouts attending this event.

Existing Counselors, If you need to change any of the information listed on this web site, including pre-requisites, etc. Please email edwin.henderson@outlook.com and I will do my best to help you. 



The Merit Badge Counselor coordinator for this event is Darrell Yoder, Sweetwater District Advancement Chairman ac-sweetwater@nega-bsa.org , and will be assisted by Stacy Henderson, Sweetwater District Merit Badge Coordinator sweetwatermbc@gmail.com . Any BSA Registered MB Counselors who wish to counsel a badge at this event please contact either of them for more info. and to get signed up.



It is the responsibility of the individual units to provide each of their attending Scouts with a Blue Card signed by the Unit Leader.  The merit badge counselor will work with his/her class to fill out the blue card as efficiently as possible.

At the end of class, the Merit Badge Counselor will list completed requirements on the individual Blue Cards and return the blue card to each Scout at the end of class.

The Counselor will also be provided a MBClass Roster that includes each pre-registered scout in the class.  Please manually make any adjustments to your roster noting adds and/or deletes to the class.  No other written advancement records will be provided to the MBC.



CHECK IN: All counselors must check in at the registration desk when you arrive. You will receive a a copy of your class roster for the day.



LUNCH: Pizza and sodas/ water are provided for our counselors and volunteer staff. Scouts will not be allowed in the staff room during lunch.



CHECK OUT and Staff Meeting:  After classes are dismissed, please return to the staff meeting area located just off the cafeteria area for final check out. At that time, you will return class roster sheets noting all scout adds/deletes and recording all partial or total completions for each Scout on your class roster.

 


Unit Sign-up Instructions

Online Pre-registration Process:


On-line pre-registration is a quick and straightforward process. You must have a login for this site to begin.


  1. Sign in using your email address and password.

  2. To begin registration, at least one Unit leader must register in the online system. It is very important that the correct Council, District, and Unit are specified. Please note that there are errors in the meritbadge.info system. If you do not select the correct Council and /or District, your unit information may not be displayed properly or your registration may not process properly. Proof-read everything before you submit.

  3. Have all leaders that will be attending with your Troop register in a similar manner.

  4. Click the SignUp link next to the NEGA Sweetwater Advance-A-Rama event, or scroll to the bottom of this page and look for the link in the bottom left corner.

  5. Click the Select link next to the names of all attending leaders. At least one attending leader must be selected, or the system will not allow you to register any Scouts for your unit. Each unit is required to register leaders for the event (always 2 deep leadership!). We recommend at least one leader or adult per 4 Scouts to help ensure order.

  6. For each Scout attending, enter their name, age, contact email & phone, and selected class. The system will only allow a class to be selected that still has seats remaining. Remember, in the spirit of BSA Youth Protection guidelines, please provide an email address and/or telephone number for the Scout’s parents or adult leader rather than the individual Scout. The Counselor will in many instances, contact the attendees to remind them of class requirements.

  7. Once all of the Scout's information has been entered, click Add, and that Scout will appear on the roster for your Troop.

  8. After all Scouts have been entered, the unit leader should review the roster for accuracy. Make any changes necessary by clicking Edit for the selected Scout. Click Show & Print Roster, and print 2 copies of the registration information screen from your browser window.

  9. Make One Combined Payment using your choice of methods below by the payment deadline for the period in which you are registering.

  10. YOU MUST REGISTER YOUR SCOUTS IN THE meritbadge.info SYSTEM AS DESCRIBED, FIRST.

    Payments received for Troops that have not registered their Scouts through meritbadge.info will be voided.



Again- Registration should be completed By Unit Only An adult leader must complete the process for his/her unit. Pre-registration and all fees must be submitted by the deadlines listed. 



Please make any updates to your Unit’s online registration prior to sending in payment. If you add or delete any Scouts after payment is submitted, you must email the registrar with the details of the change for the fees to be credited properly and to guarantee a seat is reserved. There will be no refunds, the unit may substitute another Scout at any time by emailing the registrar with Scouts complete information.



Many classes have pre-requisites which must be done if the Scout wishes to complete the badge during class. Some classes also have age and/or rank requirements. Unless indicated otherwise, all other requirements for the Merit Badge should be covered in class.



For ALL classes, Scouts are required to READ and BRING the Merit Badge pamphlet for the class they wish to complete.




 


Payment Instructions for the Unit

Event Registration Schedule of Fees



Paid by December 31, 2018              $8 per scout

Paid Jan 1 through Jan 22, 2019       $12 per scout

Paid after Jan 22 or Walk-in              $15 per scout



Other Fees

Pizza orders (cheese or pepperoni) (Paid by January 22, 2019) -  $10 per pizza

(Limited quantities of Pizzas will be available the day of the event for $12 each- no prepayment required.)

Cooking merit badge class fee                    $10 per scout (if offered)

Electronics merit badge class fee               $10 per scout




Recognizing that the number of Scouts attending may change during the registration period, please finalize your roster before submitting payment. No roster changes can be made on-line after the close of registration on January 20, 2019 (Notes: All Payments must be at the Scout Office by Jan 22, 2019.)

REFUNDS: The registration and pizza order fees are non-refundable. The amount paid will be forfeited if the Scout does not attend. However, Units may substitute Scouts as long as the total number in the Merit Badge class does not change.



Unit Payment Instructions for On-line payments:



YOU MUST REGISTER YOUR SCOUTS IN THE meritbadge.info SYSTEM FIRST.

Payments received for Troops that have not registered their Scouts through meritbadge.info will be voided.



The following link will connect you with the on-line payment system for the NEGA Council, Sweetwater Advance-A-Rama: 

https://www.nega-bsa.org/swadvance-a-rama

(You may have to copy and paste the link into your browser)





Enter the following information in the form provided:




  • Council

  • District

  • Unit

  • Contact Name

  • Phone Number

  • Email Address

  • Total number of Scouts registered for event (Every Scout attending is a Participant)

  • Total number of Scouts registered for the Electronics merit badge (Electronics)

  • Total number of Cheese pizzas to reserve

  • Total number of Pepperoni pizzas to reserve


Once you have verified the above information, click the Submit.



A registration fee total will be provided, and you will then be prompted to enter your credit card information. After completing the transaction, a confirmation email will be sent to the email address provided.



No on-line payments will be accepted after January 22, 2019 unless special arrangements have been made, any unit registration for which no payment is received by the above date, will be canceled.


Unit Payment Instructions for Mail-in or Drop-off:


YOU MUST REGISTER YOUR SCOUTS IN THE meritbadge.info SYSTEM FIRST.

Payments received for Troops that have not registered their Scouts through meritbadge.info will be voided.

 

  1. Please print two copies of your registration form as described in the registration section. Send one copy with complete payment. Retain the other copy for your records.

  2. On the printed copies of the registration info, indicate the total number of whole cheese and pepperoni pizzas that you would like to pre-order. Total pizza amount and add this to your registration fees (see below).

  3. Prepare a Troop or personal check for the total amount, which includes all registration and class fees, and the pizza total.

  4. Send registration form and payment to the Lawrenceville Scout office.




PIZZA ORDER and CHECK TOTAL



NUMBER of CHEESE PIZZAS:    ______________ x $10 =    ___________________



NUMBER of PEPPERONI PIZZAS:    ______________ x $10 =    ___________________



PIZZA TOTAL        ___________________



REGISTRATION TOTAL    +    ___________________



CHECK AMOUNT    =    ___________________



Please make Check Payable/Mail to:


NEGA Sweetwater District

Re: Sweetwater Advance-A-Rama 2019

203 Swanson Drive

Lawrenceville, GA 30043

All mailed or drop-off registration payments must be received at the Scout Office on or prior to January 22, 2019. Unless special arrangements have been made, any unit registration for which no payment is received by the above date will be canceled.

 
Directions to the Event
Berkmar High School is located at 405 Pleasant Hill Road, Lilburn GA.

View Google Map


 
Release Information
PHOTOGRAPH/VIDEO RELEASE:

We authorize the NEGA Sweetwater District or any entity or person designated to the use or reproduction of any and all photographs, video, or other media taken of the persons named above during the classes or related activities. All photographs, videos, or other media are the property of the NEGA Sweetwater District or the entity or person designated by the NEGA Sweetwater District, and may be used for any purpose without additional consent.



Signature_________________________________________________



DISCLAIMER:

This electronic document is intended for public viewing and is solely for personal reference. It should neither be considered an authoritative source nor an official publication of the Boy Scouts of America. The above mentioned are registered trademarks of said institutions.



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