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Event Details

Event Type Merit Badge
Title NEGA Sweetwater Advance-A-Rama
Location Berkmar High School, 405 Pleasant Hill Rd NW, Lilburn, GA 30047  Show Map
Start Date Start Time Stop Date Stop Time
1/29/2011 8:00am 1/29/2011 3:00pm
Open for Registration Last day to Register
10/18/2010   1/8/2011
Sessions
(# badges a single scout can attend)		 Fees
(cost to attend event)		 For
(Who is invited)
1 $12.00 any scout who wants to attend
Council District Type Unit
Northeast Georgia Sweetwater District
Click the column header to sort by that column
ActivitySessionLocationPrerequisitesMin. AgeClass FeeMax in ClassSeats AvailableCounselor 
ABB Attendance By Boy Scout Walkin Walk in Fee10$430 ... TBA
ABB Attendance By Boy Scout Credit EarlyBird Credit10540 ... TBA
American Heritage All Day8.1052,3a,3c11167 Mrs Ava Pawlowski
Aviation All Day8.127None11160 Mr Robert Jones PhD
Chemistry All Day1.176None11160 Mr Lee Jourdan
Citizenship in the Community* All Day8.1323,4,5,7,811160 Tim Maenpaa
Citizenship in the Community* All Day8.1313,4,5,7,811160 Mr Rich Edinger
Citizenship in the Community* All Day8.1333,4,5,7,811160 Ms Michele Rasmussen
Citizenship in the Nation* All Day8.1162,3,811160 Mike Layman
Citizenship in the Nation* All Day8.1172,3,811160 Mrs Cindy Reynolds
Citizenship in the Nation* All Day8.1182,3,811160 ... TBA
Citizenship in the World* All Day8.130None11160 Ms Maryjane Stout
Citizenship in the World* All Day8.129None11160 Mr Gary Galloway
Citizenship in the World* All Day8.128None11160 Mrs Kary Alicea
Communications* All Day8.0845,7,811160 Mr Rich Bach
Communications* All Day8.0835,7,811160 Mr Todd Eaton
Composite Materials All Day1.217None11166 Mr Art Simmons
Computers All Day8.090None11161 Kirk Brooks
Computers All Day8.093None11160 Mr Scott Houser
Crime Prevention All Day1.157aNone11160 Ms MaryLynn Strickland AS CJ
Dentistry All Day8.1193,(4c optional), 6c111613 Peter Richards DDS
Disabilities Awareness All Day8.094None111614 Mr George Simpson
Electricity All Day1.2032,811166 Mr Donnie Burruss
Electronics All Day1.156None11$10160 James Poje
Emergency Preparedness* All Day8.0811,7,811160 Mr Frank Burrow
Engineering All Day8.101None11161 Mr Jason Bach
Environmental Science* All Day1.209411160 Mr Scott Butler RPA
Environmental Science* All Day1.201411160 Mr Jerry Silvestrini
Family Life* All Day8.0883,4,5,6b11160 Mrs Bealinda Holloman
Family Life* All Day8.0873,4,5,6b11160 Mr Eric Sheets
Fingerprinting Bonus1.157bNone11160 Ms MaryLynn Strickland AS CJ
First Aid* All Day8.1032d11160 Bill Roush
First Aid* All Day8.1022d11160 Jimmy Moore
Law All Day8.1344,611168 Mr joe odom
Nuclear Science All Day1.205None11160 Mr Chris Lee
Personal Management* All Day8.0861,2,5,8,9,1011160 Mr Ranny Burts
Personal Management* All Day8.0851,2,5,8,9,1011160 Mr Chris Moran
Plumbing All Day4.112None11166 Mr Ken Horvath
Public Health All Day1.215None111610 Mr Kurt Greenlund
Public Speaking All Day8.104None11168 kristine macauley MBA
Pulp and Paper All Day1.174None11160 Danny Haynes
Radio All Day1.133None11166 Mr Steve Back
Salesmanship All day8.115None11165 Bob Cowdrick
Surveying All Day1.212611165 Mr Ron Pate
Theater All Day3.1042,311160 Ms Chris Comfort
Truck Transportation All Day8.095None111611 Mr Emmett King CPA
Veterinary Medicine All Day1.159None11163 Dr Lori Chandler DVM
Sponsor Information

This event is sponsored by the Sweetwater District of the BSA Northeast Georgia Council.


Registration is now closed.
The pre-event registration payment period is now closed.

Walk-in registration will be available for those classes with open seats.
Availability on event day will be first-come first-serve.

For questions relating to the event, registration, and payment, please contact: AAR2011@seeingstone.net
Description

NEGA Sweetwater District Advance-A-Rama 2011

The Sweetwater Advance-A-Rama is an annual one day Merit Badge clinic designed to help and encourage Scout advancement. Held at Berkmar High School in Lilburn, GA, this event is typically attended by over 500 Scouts. The Sweetwater Advance-A-Rama provides an emphasis on the path to Eagle, and offers 9 Eagle required Merit Badges. Additionally, a class on Eagle advancement will be provided for parents and adult Scout leaders.

Registration for the event is be available online, which provides convenience and up-to-date event information for the Troops and organizers. Please go to www.meritbadge.info, follow the link to online registration, and click on the SignUp link for the NEGA Sweetwater Advance-A-Rama. Complete registration and payment instructions are provided on line. This year, we are pleased to offer an on-line payment option.

Registration will open to the Troops of the Sweetwater District on October 18, 2010. On November 15th, registration will be open to all registered Boy Scouts, regardless of Council or geographic location, and registration will close on January 8th, 2011. Each Scout may register for one class only, except as noted for special offerings, and there is a nominal participation fee for each Scout. Some of the Merit Badge classes may also require additional fees for supplies, and any additional fees will be noted in the individual class descriptions.

All Scouts who wish to guarantee a class seat must be pre-registered by Troop or Unit through the online system, and registration fees must be received via on-line payment or at the Lawrenceville Scout office (mail or drop off) no later than January 15, 2011. Any registration for which payment is not received by January 15 will be deleted, and the associated class seats will be made available for transfers or walk-in on event day. Walk-in registration on the day of the event will be allowed, but will be limited to only those classes with available seats, Any classes with open seats will be filled on a first come first serve basis.

The class sizes for the individual Merit Badges will be fixed, and multiple classes will be offered for the popular badges. Similar to summer camp registration, once a class becomes full, registration will be closed for that class. Additional classes may be added at a later date depending on demand and availability of qualified counselors.

Registration Dates
October 18, 2010        Advanced Registration Opens for NEGA Sweetwater District Units
November 15, 2010    General Registration Open to all Units, Districts, Councils
January 8, 2011          General Registration Closes
January 15, 2011        Registration fees due at Lawrenceville Scout office
January 29, 2011        Advance-A-Rama Event Day at Berkmar High School

Event Registration Schedule of Fees
Paid by December 15, 2010              $8 per scout
Paid Dec 16 through Jan 15, 2011    $12 per scout
Walk-in on event day                        $16 per scout

Event Day Schedule
8:00am - 8:40am    Troop and Counselor check in
8:40am - 8:50am    Opening ceremony
9:00am - 11:55am    Morning Merit Badge class session
Noon - 12:30pm    Lunch in cafeteria
12:45pm - 3:00pm    Afternoon Merit Badge class session
3:00pm    Merit Badge classes dismissed, classrooms are cleaned and restored to original order. Scouts return to the cafeteria to depart.
3:00pm - 4:00pm    Troop and Counselor check out. Staff meeting in cafeteria.
4:00pm    Staff departs.

Check-in: Check-in on the day of event by Troop is required. Failure to check in with the Registration Coordinator will result in no credit being awarded for attendance.  The safety and security of the Scouts is our top priority.

Uniform:  Full BSA Class A is the uniform of the day. The merit badge sash may also be worn (optional).

Code of Conduct:  The Scout Oath, the Scout Law, and the Outdoor Code will be the required code of conduct at the Advance-A-Rama. A Scout whose conduct is not consistent with this code will be directed to report to his Troop leaders immediately.  Adequate adult supervision is the responsibility of each participating unit, and all Troop leaders are expected to support disciplinary actions deemed necessary by the counselors or event coordinators.

Troop On-site Contact:  Each Troop is required to designate at least one registered adult leader who is responsible for check-in and check-out for all Scouts from their Troop the day of the Advance-A-Rama. The Troop On-site Contact is required to register with the Registration Coordinator the day of the Advance-A-Rama, and remain on site with the Troop, helping to maintain two deep leadership throughout the event.

Transportation:  Troop leaders must coordinate arrival and departure times as well as transportation to and from the Advance-A-Rama for their Troop.  Troops may not leave Scouts alone for pick-up by parents at a later time. All Merit Badge classes will be conducted on the Berkmar High School campus, so no off-site transportation will be required during the event. Follow the Outdoor Code and be Conservation Minded. Please carpool to conserve fuel and parking places.

Clean-up:  A Scout is Clean. We will be the guests of Berkmar High School. Our goal is to be good stewards and to Leave No Trace by keeping the high school premises and classrooms in the same condition as found. Future offerings of the Advance-A-Rama will depend on our conduct and how neatly we leave the grounds. All garbage must be properly disposed in designated containers.

Security:  During the Advance-A-Rama event, Berkmar High School is usually only open to the event organizers and attending troops. However, due to the ice and snow in previous weeks, there will be a couple of make-up sporting events held Saturday afternoon in other parts of the school. Security will not be rigid and units need to exercise vigilance.  Report any incidents to one of the event coordinators or counselors.  In the event of serious or life threatening medical situations call 911. Each unit participating must have at least two adult leaders at the event to provide proper supervision, and must assist in monitoring of hallways during classes to help ensure security. Scouts will not be allowed out of classrooms except during breaks and lunch.  

Scout Email Address and Telephone Number:  The online registration system requests the email address and telephone number for Scouts participating in the Advance-A-Rama. This is intended to facilitate the Merit Badge Counselor providing information regarding prerequisites and material that will be covered in class to the Scouts prior to the Advance-A-Rama. In the spirit of BSA Youth Protection guidelines, please provide an email address and/or telephone number for the Scout’s parents or adult leader rather than the individual Scout.

Concession Stand:  A concession stand will be available in the cafeteria throughout the day. Snacks and beverages will be available for purchase throughout the day. In the morning, doughnuts will also be available. The concession stand will be closed to Scouts during class time.

Lunch/Pizza: Troops may choose to bring their own food for lunch, or pre-order pizza at the time of registration which can be picked up at the concession stand. Pizza must pre-ordered by whole pizza only and paid with registration. Though the event coordinators may make extra pizzas available after the pre-ordered pizzas are distributed, there is no guarantee that extras will be available. Troops are required to eat in the cafeteria, and Scouts will not be allowed out of the cafeteria during the lunch hour.

Advancement Records: We will be providing pre-printed merit badge requirement forms for each Scout attending class. Official BSA Blue Cards signed by the Unit Leader are not required and will not be used. The Merit Badge Counselor will list completed requirements on the form and return these to the Scouts at the end of class. No other written advancement records will be provided to the Unit.

Scouts must Be Prepared for class: Scouts are expected to bring paper, pencil, and a copy of the Merit Badge pamphlet. Any Scout wishing to complete the Merit Badge in class must also complete the pre-requisite requirements, which will be listed on the class registration page. Any requirements not completed in class or as pre-requisites must be completed later at the Troop level.

Merit Badge Pamphlets:  Merit Badge pamphlets are available at the Scout Store in Lawrenceville.  Go to www.nega-bsa.org for directions or call 770-962-2105.  The Scout Shop will also ship orders for a small fee.










Counselor Information

This year we will be providing
pre-printed merit badge requirement forms for each Scout attending class. Official BSA Blue Cards signed by the Unit Leader are not required and will not be used.

Counselors will check off completed requirements on the form and return these to the Scouts at the end of class. No other written advancement records will be provided to the Unit.

There will be a counselor orientation meeting held on Thursday, January 20, 2011. During this meeting, we will review procedures for the event.

CHECK IN: All counselors must check in at the registration desk when they arrive. You will receive a a copy of your class roster for the day.

CHECK OUT and Staff Meeting: After classes are dismissed, please return to the staff meeting room located just off the cafeteria area for final check out and a postmortem discussion. At that time, you will return class roster sheets with completed advancement record. Please record all partial requirements or complete for each Scout on your class roster. This information will then be entered into the online system and made available to the Troops.
Unit Sign-up Instructions
On-line registration is a quick and straightforward process.
  1. To begin registration, at least one Troop leader must register in the online system. It is very important that the correct Council, District, and Unit are specified. Have all leaders that will be attending with your Troop register in a similar manner.
  2. Sign in using your email address and password.
  3. Click the SignUp link next to the NEGA Sweetwater Advance-A-Rama event.
  4. Click the Select link next to the names off all attending leaders. At least one attending leader must be selected, or the system will not allow you to register any Scouts for your unit. Each Troop is required to register a minimum of 2 leaders for the event (always 2 deep leadership!). We recommend at least one leader or adult per 4 Scouts to help ensure order.
  5. For each Scout attending, enter their name, age, contact email & phone, and selected class. The system will only allow a class to be selected that still has seats remaining. Remember, in the spirit of BSA Youth Protection guidelines, please provide an email address and/or telephone number for the Scout’s parents or adult leader rather than the individual Scout.
  6. Once all of the Scout's information has been entered, click Add, and that Scout will appear on the roster for your Troop.
  7. After all Scouts attending have been entered and a minimum of two leaders have been selected, review the roster for accuracy. Make any changes necessary by clicking Edit for the selected Scout.
  8. Click Show & Print Roster, and print 2 copies of the registration information screen from your browser window.
Registration must be submitted By Troop Only. Registration form and all fees must be returned by the date indicated below. Otherwise, we will be forced to drop your online registration to allow other Scouts to register in your place.

Please make any updates to your Troop’s online registration prior to sending in payment. Your Troop registration coordinator may sign in at any time to make changes (addition and deletions of Scouts and adults), prior to sending in your registration form with payment, and before the close of online registration on January 8, 2011.

Many classes have pre-requisites which must be done if the Scout wishes to complete the badge during class. Some classes also have age and/or rank requirements. Unless indicated otherwise, all other requirements for the Merit Badge should be covered in class. For ALL classes, Scouts are required to READ and BRING the Merit Badge pamphlet.

PARKING: Parking will be available in any of the available lots on the Berkmar Campus. Please park busses in the lower lots.

CHECK IN: A check in area will be set up in the cafeteria and open for business from 8:00am-8:40am. The Unit Leader or designated Troop On-Site Coordinator is responsible for checking in the Troop. At check in, each Troop will receive a printed copy of their roster with a list of fees paid, and name tag/stickers for each registered Scout. The Scout name tag stickers will have name, Troop, District, Council, Class name, and Class location. Adhere this sticker to the Scout's shirt pocket, as this will allow all to know where this Scout belongs.

CHECK OUT: Check out will be performed at the same area as check in. The Troop On-site Coordinator should stop by to pick up the final packet for the Troop, which will include event patches for all registered attendees.

ADVANCEMENT RECORDS: We will be providing
pre-printed merit badge requirement forms for each Scout attending
class. Official BSA Blue Cards signed by the Unit Leader are not
required and will not be used. The Merit Badge Counselor will list
completed requirements on the form and return these to the Scouts at the
end of class. No other written advancement records will be provided to
the Unit.

ADVANCEMENT RECORDS: Your Scouts will leave Advance-A-Rama with Blue Cards. These will be the only printed record of their Badge completion status. After the merit badge event, if you have any questions about the Blue Cards, please visit your unit "Scout Registration" page and "Print Advancement Results"

EVENT SCHEDULE

8:00am - 8:40am            Troop check in

8:40am - 8:50am            Opening ceremony

9:00am - 11:55am          Morning Merit Badge class session

Noon - 12:30pm               Lunch in cafeteria

12:45pm - 3:00pm          Afternoon Merit Badge class session

3:00pm                            Merit Badge classes dismissed, classrooms are cleaned and restored to original order. Scouts return to the cafeteria to depart.

3:00pm - 4:00pm            Troop check out

4:00pm                            Staff departs.


Each Counselor will escort his/her class to the designated classroom. They will also make sure Scouts will not wander outside their classrooms. ALL Adult Leaders and Scoutmasters will assist our counselors and will help with noise and crowd control at all times.
Payment Instructions for the Unit

Unit Payment – On-line

Event Registration Schedule of Fees
Paid by December 15, 2010               $8 per scout
Paid Dec 16 through Jan 15, 2011     $12 per scout
Other Fees
Pizza orders (cheese or pepperoni)    $8 per pizza
Electronics merit badge class fee       $10 per scout

Recognizing that the number of Scouts attending may change during the registration period, please finalize your roster before submitting payment. No roster changes can be made on-line after the close of registration on January 8, 2011.

You must register your Scouts in the meritbadge.info
system FIRST. Payments received for Troops that have not registered
their Scouts through meritbadge.info will be voided.

The following link will connect you with the on-line payment system for the Sweetwater.
Go to  http://www.sweetwater.kintera.org/advance

Enter the following information in the form provided:
  • Council
  • District
  • Unit
  • Contact Name
  • Phone Number
  • Email Address
  • Total number of Scouts registered for event
  • Total number of Scouts registered for the Electronics merit badge
  • Total number of Cheese pizzas to reserve
  • Total number of Pepperoni pizzas to reserve
Once you have verified the above information, click the Submit.

A registration fee total will be provided, and you will then be prompted to enter your credit card information. After completing the transaction, a confirmation email will be sent to the email address provided.

No on-line payments will be accepted after January 15, 2011. Unless special arrangements have been made, any unit registration for which no payment is received by the above date, will be canceled.

REFUNDS: The registration and pizza order fees are non-refundable. The amount paid will be forfeited if the Troop or Scout does not attend. However, Troops may substitute Scouts as long as the total number in the Merit Badge class does not change.
 

Unit Payment – Mail-in or Drop-off

Event Registration Schedule of Fees
Paid by December 15, 2010              $8 per scout
Paid Dec 16 through Jan 15, 2011     $12 per scout
Paid after Jan 15, 2011 or walk in     $16 per scout – for classes with available seats only
Other Fees
Pizza orders (cheese or pepperoni)    $8 per pizza
Electronics merit badge class fee       $10 per scout

Recognizing that the number of Scouts attending may change during the registration period, please finalize your roster before submitting. No roster changes can be made on-line after the close of registration on January 8, 2011.

You must register your Scouts in the meritbadge.info
system FIRST. Payments received for Troops that have not registered
their Scouts through meritbadge.info will be voided.
  1. Please print two copies of your registration form as described in the registration section. Send one copy with complete payment. Retain the other copy for your records.
  2. On the printed copies of the registration info, indicate the total number of whole cheese and pepperoni pizzas that you would like to pre-order. Total pizza amount and add this to your registration fees (see below).
  3. Prepare a Troop or personal check for the total amount, which includes all registration and class fees, and the pizza total.
  4. Send registration form and payment to the Lawrenceville Scout office.

PIZZA ORDER and CHECK TOTAL

NUMBER of CHEESE PIZZAS:    ______________ x $8 =    ___________________

NUMBER of PEPPERONI PIZZAS:    ______________ x $8 =    ___________________

PIZZA TOTAL        ___________________

REGISTRATION TOTAL    +    ___________________

CHECK AMOUNT    =    ___________________

Please make Check Payable/Mail to:
NEGA Sweetwater District
Re: Sweetwater Advance-A-Rama 2011
203 Swanson Drive
Lawrenceville, GA 30043
All mailed or drop-off registration payments must be received at the Scout Office on or prior to January 15, 2011. Unless special arrangements have been made, any unit registration for which no payment is received by the above date will be canceled.

REFUNDS: The registration and pizza order fees are non-refundable. The amount paid will be forfeited if the Troop or Scout does not attend. However, Troops may substitute Scouts as long as the total number in the Merit Badge class does not change.
Directions to the Event
Berkmar High School is located at 405 Pleasant Hill Road, Lilburn GA.


View Larger Map
Release Information
PHOTOGRAPH/VIDEO RELEASE:

We authorize the NEGA Sweetwater District or any entity or person
designated to the use or reproduction of any and all photographs,
video, or other media taken of the persons named above during the
classes or related activities. All photographs, videos, or other media
are the property of the NEGA Sweetwater District or the entity or
person designated by the NEGA Sweetwater District, and may be used for
any purpose without additional consent.


Signature_________________________________________________


DISCLAIMER:

This electronic document is intended for public viewing and is solely for personal reference. It should neither be considered an authoritative source nor an official publication of the Boy Scouts of America. The above mentioned are registered trademarks of said institutions.


See you in February.

Yours in Scouting,

Jeff Lee
Advance-A-Rama 2011 Chair
email: AAR2011@seeingstone.net

For more information: Lawrenceville Scout Office - 770-962-2105
Jeff Brown, staff advisor, jebrown@bsamail.org 770-962-2105
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