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Jamie Leonard, A fellow scouter in Oskaloosa Iowa and David Landriam-Shrewsbury from NE Georgia introduced us to the Chief Scout Executive who then introduced us to Vijay Challa and Norbert Harasimiuk, the BSA National IT team.  We met with Vijay and Norbert Friday Jan 10th and had a highly rewarding discussion.  Thanks to everyone involved, we will not be shutting down  If you know Jamie or David, thank them for leading the charge to make this happen.  

We are making some changes.   Starting March 01,  2020, every user must have a valid BSA ID to manage events, register scouts, and update counselor pages.   BSA does background checks on all registered adults and we will follow their lead before granting access.   

Why are we doing this?
1. To provide higher security and validation of all adult users.
2. To clean up the mess we've accumulated via 15 years of poor user data entry.  

How will we do this? 
When you update your profile, you will be required to provide: Last name, first name, BSA ID, and your Date of Birth.   The website will submit this to BSA to validate your account.  BSA will return your Council, District, Unit, and the date you completed Youth Protection training.  We will periodically validate this access level with BSA and update your registration status based on the data returned.

What should you do? 
Login to and copy your BSA ID Number then update your profile on  Let others in your unit know they should do the same.  We are giving you 2.5 months advanced notice to make this work.

Event Details

Event Type Merit Badge
Title 2021 Sweetwater Advance-A-Rama at Berkmar High School
Location 405 Pleasant Hill Rd NW, Lilburn, GA 30047-2980  Show Map
Start Date Start Time Stop Date Stop Time
1/23/2021 8:00am 1/23/2021 3:00pm
Open for Registration Last day to Register
11/8/2020   1/15/2021
(# badges a single scout can attend)
(cost to attend event)
(Who is invited)
1 $15.00 any scout who wants to attend
Council District Type Unit
Northeast Georgia Sweetwater District

--- Start here for help ---

Most of your questions about payment, start and end times, and where to be are explained beneath the list of badges on this page.
Please read everything we've included in the event description. If you still have questions, contact the event manager by clicking this button.

Email Mr Edwin Henderson (, the Event Manager

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Click the column header to sort by that column
ActivitySessionLocationPrerequisitesMin. AgeClass FeeMax in ClassSeats AvailableCounselor 
Sponsor Information

Save the Date!

Sweetwater District Advance-A-Rama 2021

This event is sponsored by the Sweetwater District of the Northeast Georgia Council,

Boy Scouts of America.

The Sweetwater Advance-A-Rama is an annual one day Merit Badge clinic offering approximately 40 Merit Badge classes, and it is organized by district volunteers with the support of our professional staff to promote the merit badge program and encourage Scout advancement.

SWAAR is held at Berkmar High School in Lilburn, GA, and is typically attended by 500+ Scouts.

This event is still in the planning stages and information published on this page is subject to change by the start of registration in the fall of 2020.




This event is open to ALL Scouts from ALL Councils and ALL Districts.


All registrations will include lunch at no additional cost.


  • Check-in: Unit Check-in on the day of event is required. Senior Patrol Leader or primary adult leader must check-in for entire unit in the school cafeteria by picking-up the troop packet. Troop packets will contain your name tags, roster, unit leader information, map of classes, and patches. Scouts MUST wear their name tag and attend the class on their badge. NO EXCEPTIONS. The safety and security of the Scouts is our top priority. Class changes on event day will incur a change fee.

  • Blue Cards: As required by BSA protocol, we will be using official BSA Blue Cards to report Merit Badge partials and completions. It is the responsibility of the individual units to provide each of their attending Scouts with a Blue Card signed by the Unit Leader. The Merit Badge Counselor will list completed requirements on the individual Blue Cards and return these to the Scouts at the end of class. No other printed advancement records will be provided to the Unit. Scouts who have forgotten their blue card may purchase one at the concession area.

  • Uniform:  Full BSA Class A Field Uniform is the uniform of the day. The merit badge sash may also be worn (optional).

  • Code of Conduct:  The Scout Oath, the Scout Law, and the Outdoor Code will be the required code of conduct at the Advance-A-Rama. A Scout whose conduct is not consistent with this code will be directed to report to his Unit leaders immediately.  Adequate adult supervision is the responsibility of each participating unit, and all leaders are expected to support disciplinary actions deemed necessary by the counselors or event coordinators.

  • Unit On-site Contact:  Each unit is required to designate at least one registered adult leader who is responsible for check-in and check-out for all Scouts from their unit the day of the Advance-A-Rama. The On-site Contact is required to remain on site with their Scouts, helping to maintain two deep leadership throughout the event.

  • Transportation:  Adult leaders must coordinate arrival and departure times as well as transportation to and from the Advance-A-Rama for their Scouts.  Adult leaders may not leave Scouts alone for pick-up by parents at a later time. All Merit Badge classes will be conducted on the Berkmar High School campus, so no off-site transportation will be required during the event. Follow the Outdoor Code and be Conservation Minded. Please carpool to conserve fuel and parking places.

  • Clean-up:  A Scout is Clean. We will be the guests of Berkmar High School. Our goal is to be good stewards and to Leave No Trace by keeping the high school premises and classrooms in the same condition as found. Future offerings of the Advance-A-Rama will depend on our conduct and how neatly we leave the grounds. All garbage must be properly disposed in designated containers. 

  • Security:  During the Advance-A-Rama event, Berkmar High School is usually only open to the event organizers and attending troops. However, due to ice and snow in previous years, there will often be a couple of make-up events held Saturday in other parts of the school. Security will not be rigid and units need to exercise vigilance.  Report any incidents to one of the event coordinators or counselors.  In the event of serious or life threatening medical situations call 911. Each unit participating must have at least two adult leaders at the event to provide proper supervision, and must assist in monitoring of hallways during classes to help ensure security. Scouts will not be allowed out of classrooms except during breaks and lunch.  

  • Scout Email Address and Telephone Number:  The online registration system requires an email address and telephone number for Scouts participating in the Advance-A-Rama. This is intended to facilitate the Merit Badge Counselor providing information regarding prerequisites and material that will be covered in class to the Scouts prior to the Advance-A-Rama. In the spirit of BSA Youth Protection guidelines, please provide an email address and/or telephone number for the Scout’s parents or adult leader rather than the individual Scout. BUT PLEASE MAKE SURE ANY INFO PROVIDED BY THE COUNSELOR GETS TO THE SCOUT!

  • Concession Stand:  A concession stand will be available in the cafeteria throughout the day. Snacks and beverages will be available for purchase throughout the day. In the morning, doughnuts will also be available. The concession stand will be closed to Scouts during class time.

  • Lunch: Beginning in 2020 all scout registrations will include a lunch. Adult leaders and parents may also pre-order a lunch. A limited number of lunches will be available for purchase on-site. Attendees are required to eat in the cafeteria, and Scouts will not be allowed to roam the halls during the lunch hour.

  • Scouts must Be Prepared for class: Scouts are expected to bring paper, pencil, and a copy of the Merit Badge pamphlet. Any Scout wishing to complete the Merit Badge in class must also complete the pre-requisite requirements, which will be listed on the class registration page. Any requirements not completed in class or as pre-requisites must be completed later at the unit level. Some classes also have age and/or rank requirements. Unless indicated otherwise, all other requirements for the Merit Badge should be covered in class.

  • Merit Badge Pamphlets:  Merit Badge pamphlets are available online at:  or at the NEGA Council Scout Store in Lawrenceville. Go to for directions or call 770-962-2105. Limited quantities of pamphlets and blue cards will be available for  sale at the concession stand . For ALL classes, Scouts are required to READ and BRING the Merit Badge pamphlet for the class they wish to complete.

  • Bonus Class(es): 

    • Sign up for Coin Collecting, get Traffic Safety as a BONUS

    • Sign up for Crime Prevention, get Fingerprinting as a BONUS

Many classes have pre-requisite requirements which must be completed outside of this event to complete the badge. Please consult with your Scouts early, as last-minute registrations often result in incompletes at the end of the day!

Walk-in registration on the day of the event will be allowed, but will be limited to only those classes with available seats, Any classes with open seats will be filled on a first come first serve basis. There is no wait list.

Walk-Ins and late registrants are not guaranteed a patch- (Quantities are limited, based on historical registration numbers.)

The class sizes for the individual Merit Badge Classes will be fixed, and multiple classes will be offered for the popular badges. Once a class becomes full, pre-registration will be closed for that class. There is no wait list.



Counselor Information

Instructions for Merit Badge Counselors:

Thank you! to all of our volunteer staff and Merit Badge Counselors. Our goal is your success, and the success of all the Scouts attending this event.

The Merit Badge Counselor coordinator for this event is Stacy Henderson, Sweetwater District Merit Badge Coordinator . Counselors who have special classroom needs (i.e. outdoor access, computer lab, science room, etc.) should communicate those needs in advance, as it is often difficult to make changes on event day. Please do not assume we already know. 

  • Check-in: All counselors must check in when you arrive. Your packet will include two copies of your class roster for the day. (One for you and one to turn in.)

  • Attendance/ Roster: Scouts who are not on your roster and who are not in posession of a name badge with your class name on it should be directed to the class on their badge. NO EXCEPTIONS SHOULD BE ALLOWED. Please manually make any adjustments to your roster noting adds and/or deletes (no-shows) to the class.

  • Blue Cards: It is the responsibility of the individual units to provide each of their attending Scouts with a Blue Card signed by the Unit Leader.  The merit badge counselor will work with his/her class to fill out the blue card as efficiently as possible. At the end of class, the Merit Badge Counselor will list completed requirements on the individual Blue Cards and return the blue card to each Scout. Make sure your contact info and all signatures are in the proper places. Please make sure the number of blue cards matches the number of scouts on your roster.   

  • Lunch: Lunches are provided for our counselors and volunteer staff. Scouts will not be allowed in the staff room during lunch.

  • Check-out:  After classes are dismissed, please return to the staff room located just off the cafeteria area for final check out. At that time, you will return one copy of your class roster, noting all scout Adds/ No-Shows and recording all total completions on your class roster.


Unit Sign-up Instructions



Payment Instructions for the Unit

All in-person and mail-in Payments must be at the Lawrenceville Scout Office by close of business January 15, 2021. Online payments will be accepted until the beginning of the next business day.

REFUNDS: The registration and lunch order fees are non-refundable. The amount paid will be forfeited if the Scout does not attend. However, Units may substitute Scouts as long as the total number of scouts registered does not change.

Event Registration Schedule of Fees- Includes lunch

Earlybird Registration payments received by end of business December 11, 2020  $12 per scout

All other payments received by end of business January 15, 2021                           $15 per scout

Late payments received after January 15, 2021                                                        $20 per scout

Walk-in registrations- Day of event                                                                             $20 per scout


  • Late payees should email the registrar to avoid having your registration deleted, AND be prepared to show your receipt at check-in.

  • Event patches are not guaranteed for late registrants and walk-ins.

  • Lunch includes 2 slices of pizza, a drink and a side item (to be determined- i.e. chips, etc.)

Other Fees:

Pre-Ordered Lunch for adult leaders and parents $ 5.00

Lunches sold day of event- $ 5.00- Quantity Limited

Individual pizza slices sold day of event only- $3 for 2 slices- 
Quantity Limited

Class Change Fee- Day of Event ONLY- $2 per change (Applies to single-scout class changes only)




Directions to the Event


Berkmar High School is located at:

405 Pleasant Hill Rd NW, Lilburn, GA 30047-2980


Release Information

By registering for this event, you authorize the Northeast Georgia Council, the Sweetwater District or any entity or person designated by them to use and/or reproduce any and all photographs, video, or other media taken of the persons so registered, during the classes or related activities. All photographs, videos, or other media are the property of the Northeast Georgia Council and the Sweetwater District or the entity or person designated by them, and may be used for any purpose without additional consent.


This electronic document is intended for public viewing and is solely for personal reference. It should neither be considered an authoritative source nor an official publication of the Boy Scouts of America.


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